Ref: Re-scheduled Annual General Meeting [of 19.3.20] to 17th September '20 by ZOOM at 2.00 pm.
As you are aware, the AGM on 19th March '20 was cancelled on account of Covid-19 pandemic. At an executive committee meeting of the Swanland U3A held on 17th August '20, the Committee took a unanimous decision to re-schedule the AGM remotely by Zoom on 17th September '20. This decision was made in accordance with the current Government Health Guidelines on account of Covid-19 Pandemic preventing us from holding indoor face to face meetings in large numbers.
Therefore, on behalf of the Swanland U3A Committee, I am giving you notice of the proposed AGM.
The purpose of this General Meeting is as follows -
1) Elect Officers and Non-office members of the executive committee
2) Receive annual accounts of the U3A for year to 31st December 2019
3) Seek approval for the appointment of Accounts Examiner
4) Receive Chairman's Report on behalf of the Trustees
5) Vote for the following -
a) Treasurer, Jim Munday. Proposed by Sue Norman. Seconded by Barry Kensett
b) Non- Officer member, John Munson. Proposed by Pauline Dennison. Seconded by Peter Dickinson
Co-opted Committee Member, Keith Taylor. Proposed by Annie Poulose. Seconded by Margaret Dickinson
I am sure that you are aware of our obligation to hold a General Meeting annually to comply with the Charity Commission law. A minimum of 61 members should be present at the AGM for the meeting to be quorate and legal, therefore I am asking for your support in making this AGM a success. For members who are unfamiliar with Zoom, tutorials will be held to support you. You will receive further information on this in due course.
Our U3A relies on the enthusiastic and committed members in our Committee. There is a vacancy for a co-opted committee member and I would like to encourage our members to put your name forward to serve in the committee.
An application for nomination can be had from Hazel, our Business Secretary.
Paul Poulose, Chair
Swanland U3ATreasurer’s Report Treasurers Accounts 2019.
Ref: AGM 19th March 2020 and Regular Thursday meetings
On account of the escalating National Corona Virus crisis, an urgent Committee meeting was held on Monday morning 16th March 2020 and the following decisions were taken.
Considering the significant risk from Covid-19 infection to the health and well being of our members if we were to continue to meet, the Committee unanimously took the decision to postpone the AGM to be held on 19th March 2020 at 2.00pm until further notice.
Similarly a unanimous decision was also taken to cancel regular bimonthly Thursday afternoon meetings and talks until the end of July 2020.
Convenors are advised to assess the risk to individual groups based on National guidelines and advise from Third Age Trust when making a decision to hold Interest Group meetings and/or activities.
A full version of the minutes of the Committee meeting will follow in due course.
I appreciate your co-operation.
In the mean time follow the national Guidelines and take care.
Best Wishes to you and your family
Yours in U3A